A company’s grey fleet refers to the collection of employees’personal vehicles been used for the business’s business journeys. Fleet management involves putting together steps, procedures and policies to manage and regulate the usage of employees’vehicles for work related travels.gps tracking system
A lot of the Companies that put up this sort of fleet are those whose employees do not require to go on plenty of business related trips. Grey fleet is viewed by most as a price saving alternative to purchasing or renting cars only for the business’s business related trips especially if the mileage travelled by employees for business every month or year is very low. For several of those companies, this is actually the approach to take however for some it isn’t. There are several factors that is highly recommended before deciding to select the grey fleet option instead of buying or leasing a few cars for business related trips. If the grey fleet is properly put up and managed it will surely cost the organization much less than other options.
Most folks are of the opinion that managing a gray fleet only costs an organization the mileage expense claims made by drivers for each journey they make and that employers aren’t accountable for the employees when they are using their private cars for business. They are huge misconceptions as the organization typically is not only accountable for the employees when they are using their personal cars but typically have to put these employees’cars on the business’s insurance and manage them like the organization owns them.
A grey fleet manager or management software might be necessary with respect to the size of the fleet. When it is a small-sized fleet, a fleet manager who will result in managing everything related to the fleet might be enough as typically good utilization of Microsoft excel will do for managing all grey fleet related data. Where in actuality the fleet is a large one, a fleet management software is likely to be required to manage most of data related to employees’vehicles. There are some major factors that ought to be consider when deciding whether your company should put up this sort of fleet.
Initial thing you will need to consider is how your company intends to manage the grey fleet, Policies need to be put in position to make certain the driver and the business’s safety and compliance to road rules. This can be carried out by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried from all drivers and their vehicles. vehicle tracking
Carry out research on what alternatives your company has asides setting up a gray fleet by comparing the cost, risks and advantages of setting up a gray fleet instead of buying, hiring or leasing vehicles solely for company use. Also there is a need to check if employees’vehicles are suited to the type of journey that they may be utilized for.
Discover if there is an alternate way for the employee to close that deal or have that essential meeting without going on a business trip. Discouraging needless business trips will help your company save some money. A lot of organizations now use video conferencing applications to possess meetings with their business partners rather than travelling.
The company should consider Health and safety risks to its employees who’re also the grey fleet drivers. Duty of care compliance rules which all fleet drivers should adhere to must be set up. Also the organization should be checking and managing the CO2 emission of the vehicles inside their grey fleet.
In conclusion, grey fleet has its benefits if policies and rules have been in place for it to be properly managed. If your company is considering one, weigh your choices and when it seems to be the most effective one then select it.